Admissions and EOI
Digitise admissions from enquiry to enrolment.
- EOI submission and tracking
- Scheduling assessments
- Assessment confirmation emails
- Program guidance on the public form
- Waitlisting students
- EOI history
- Bulk import support
Every module, in detail
Modules that cover the full life of a maktab. Turn on what you need today and add the rest as you grow.
Enrol
Take expressions of interest online, assess new students and manage the waitlist without a single paper form.
Teach
Classes, subjects, timetables, attendance, results, and Quran and IQRA progress, scoped to each ustadh’s own classes.
Students and academics
Manage classes, subjects, marks, exams and timetable.
- Student and teacher management
- Class and subject administration
- Moving students between classes
- Subject mark fields
- Teacher marks workspace
- Exam results and reports
- Parents open published results
- Timetable management
Quran Progress Tracker
Hifz plans, weekly progress and a leaderboard families can follow.
- Set up a hifz plan
- Record weekly progress
- Quran leaderboard
- Parents see their child’s progress
IQRA Progress Tracker
A separate record of each student’s path through the IQRA books.
- IQRA student list
- Record progress through the books
- Parents see their child’s IQRA journey
Attendance and leave
Daily attendance with controlled leave workflows.
- Student attendance
- Teacher attendance
- Attendance coverage for classes still to be marked
- Parent leave requests
- Teacher and staff approvals
Incident reports
A restricted register for injuries, behaviour and near-misses, with reviewer sign-off.
- Injury, behaviour, missing student, property and near-miss
- Restricted visibility
- Reviewer sign-off
Library
Catalogue, issue and recover books.
- Library cataloguing
- Book issuing
- Parent library visibility
- Overdue book reminders
Connect
Reach the right parents with a notice or a MyChat message, and let them book parent-teacher interviews themselves.
Noticeboard and communication
Role-based communication across the whole maktab.
- Teacher class communication
- Parent noticeboard views
- Notifications
- Message workflows
MyChat
In-app messages for each role, with oversight for administrators.
- A message inbox for every role
- Admin chat oversight
Parent-teacher interviews
Interview windows, slots and parent self-booking.
- Central appointment management and slot visibility
- Parents book, view and manage their own bookings
- Teachers manage availability and assigned conversations
- Email-ready workflows and templates
Sustain
Fees, invoices, reminders, reports and staff timesheets, so the maktab stays financially healthy and accountable.
Accounts and finance
Billing with visibility and control.
- Invoices and payments
- Single-click invoice generation
- Class fee settings
- Bulk invoicing
- Fee settings and reminders
- Financial reports
- Parent self-service account view
- Invoice reminders
- Custom email templates for invoices
Reports
Attendance and class movement, ready for the office and the committee.
- Attendance report
- Class movement report
Timesheets
Staff hours, submitted and approved on your cycle.
- My Timesheet for teachers
- Approvals and reporting for admins
- Daily, weekly, fortnightly or monthly submission
- Activity types for teaching, admin, leave and professional development
- Fill a timesheet for another staff member
Across every module
Role-based access
Each person sees only what their role allows, in every module.
Your own email templates
Invoices, reminders and notices go out in your maktab’s voice.
Works on any phone
Designed for phones first, then tablet, desktop and front-desk kiosk.
Turn modules on as you grow
Start with enrolments and attendance; add fees, library or interviews later.
Two-factor login
An optional second step at sign-in, with the maktab choosing who must use it.
Roles and access
What each role can see and do, module by module.
| Area | Administrator | Ustadh | Treasurer | Parent |
|---|---|---|---|---|
| Admissions and EOI | Full | Assessments and history | History | Own EOI |
| Student management | Full | Teaching scope | View | Own children |
| Class management | Full | Assigned classes | — | — |
| Teacher management | Full | Own profile and directory | View | — |
| Quran Progress Tracker | Full | Plans, progress and leaderboard | — | Own child’s progress |
| IQRA Progress Tracker | Full | Student list and progress | — | Own child’s progress |
| Attendance and leave | Approve and review | Class approval | Attendance only | Submit own leave |
| Incident reports | Full | Record and review | — | — |
| Noticeboard | Broadcast and manage | Class communication | Limited | Receive and view |
| MyChat | Oversight and own messages | Own messages | Own messages | Own messages |
| Accounts and finance | Full | — | Full | Self-service |
| Library | Full | Catalogue and issue | — | Children’s loans |
| Timesheets | Approvals and settings | My Timesheet | Reports | — |
| Reports | Attendance and movement | Attendance and movement | Attendance and movement | — |
| Parent-teacher interviews | Full management | Own slots and bookings | — | Book and view own |
Common questions
Can we start with only a few modules?
Yes. Many maktabs begin with enrolments, classes and attendance, then add fees, library or parent-teacher interviews later. The platform is modular, so you expand without moving systems.
Our classes run on different days with different levels. Does that work?
Yes. Each class carries its own schedule, level and teachers, and attendance, notices and reports follow the class.
Do parents need to install an app?
No. MyMaktab works in the browser on any phone, tablet or computer. Parents sign in at their maktab’s own address.
Can we bring our existing student list?
Yes. Bulk import is supported, and we help you move your existing records during setup.
Who can see a child’s information?
Access is role-based. Parents see only their own children, ustadhs see their assigned classes, and finance is visible only to finance and administrators.
How much does it cost?
Pricing depends on the modules you use and the size of your maktab. Book a demo and we will give you a clear quote.
رَّبِّ زِدْنِى عِلْمًا
See MyMaktab with your own classes in mind
A 30-minute walkthrough of the admin, ustadh and parent journeys, mapped to your term dates.